Prepare purchase orders and send copies to suppliers and to departments originating requests. Determine if inventory quantities are sufficient, ordering more materials when necessary. Respond to customer and supplier inquiries about order status, changes, or cancellations. Perform buying duties when necessary. Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems. Track the status of requisitions, contracts, and orders. Calculate costs of orders, and charge or forward invoices to appropriate accounts.
- Prepare shipping paperwork.
- Adheres to purchasing policies, processes and procedures.
- Ensure On-time receipt of product.
- Work with a team of production managers to successfully perform duties.
- Manage vendor database
- Manage product database & inventory tracking
- Purchase shop supplies when needed
- Works to help that the flow of shipments both inbound and outbound in the manner that is most cost effective.
- Routes outbound and inbound loads.
- Utilizes logistics software.
- Research potential vendors
- Compare and evaluate offers from suppliers
- Negotiate contract terms of agreement and pricing
- Track orders and ensure timely delivery
- Review quality of purchased products
- Enter order details (e.g. vendors, quantities, prices) into internal databases
- Maintain updated records of purchased products, delivery information and invoices
- Prepare reports on purchases, including cost analyses
- Monitor stock levels and place orders as needed
- Coordinate with warehouse staff to ensure proper storage
- Maintain adequate stock and supply levels
- Add new items – which requires research, price comparison, negotiated lead times with Estimated Delivery dates to meet customer demands.
- Monitor slow moving items to reduce inventory carrying cost and physical footprint – Deplete or remove from inventory, identify obsolete items and research replacement items.
- Manage inventory minimum and maximum stocking levels and monitor Not in Stock (NIS) levels
- Perform daily inventory cycle Counts – physical counts must match inventory system counts – Reconcile cycle counts daily.
- Daily contact with carriers, warehouses and customers to track deliveries.
- Tracks shipments and troubleshooting to identify and solve shipping problems.
- Assists in customer inquiries related to shipping and delivery issues and facilitates documentation to support customer pick-ups.
- Performs necessary data entry into various software packages to store/communicate tracking information.
- Uses personal contact, telephone, electronic communication, and written correspondence in performing job duties.
- Serves as a back-up to the Transportation/Claims Clerk and the Logistics Planner/Dispatcher, when needed.
- Backs up Customer Service/Order Entry role, when needed.
- Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
- Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
- English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
- Mathematics — Knowledge of basic arithmetic
- Administration and Management — Knowledge of basic business principles involved in resource allocation, production methods, and coordination of people and resources.
- Computers and Electronics — Knowledge of basic Windows Microsoft Office Software including Word, Excel and Outlook.
PREFERRED EDUCATION AND EXPERIENCE
- Associate degree in related field
- Minimum of 3 years of purchasing related experience or demonstrated knowledge, skills and abilities to perform the above-mentioned tasks.
- Prior product familiarization/knowledge.
While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles, moving mechanical parts and vibration. Employee may be exposed to strong dust or odors. Employee may be required to work in a dusty environment at times. Employee must NOT be allergic to nuts, spices or herbs.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bending or standing on a stool as necessary. This position requires the ability to lift office products and supplies, up to 20 pounds.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to use hands to finger, handle or feel; and reach with hands and arms.
The employee may be required to lift and/or move 50 to 60lbs. Employee may be standing for long periods of time, bending and walking. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Please apply online by clicking the link above and feel free to add your resume and cover letter below, but you will still need to fill out the application online or download the application found on the careers page and email it to our HR manager.
Human Resources Administrator
Office: (512) 272-5621, ext 302
Fax: (512) 272-9035