Purchasing Clerk

JOB SUMMARY:

The Purchasing Clerk assists in the preparations of purchase orders and send copies to suppliers and to departments originating requests. Determine if inventory quantities are enough, ordering more materials when necessary. Respond to customer and supplier inquiries about order status, changes, or cancellations. Perform buying duties when necessary. Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems. Track the status of requisitions, contracts, and orders. Calculate costs of orders, and charge or forward invoices to appropriate accounts.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Adheres to purchasing policies, processes and procedures.
  • Carries out warehouse and inventory control policies and procedures.
  • Prepare purchase orders and send copies to suppliers and to departments originating requests.
  • Determine if inventory quantities are enough for needs, ordering more materials when necessary.
  • Respond to customer and supplier inquiries about order status, changes, or cancellations.
  • Perform buying duties when necessary.
  • Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
  • Review requisition orders in order to verify accuracy, terminology, and specifications.
  • Prepare, maintain, and review purchasing files, reports and price lists.
  • Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
  • Track the status of requisitions, contracts, and orders.
  • Calculate costs of orders, and charge or forward invoices to appropriate accounts.
  • Work assigned schedule.
  • Comply with the company’s Personnel Policies and Procedures, Safety Procedures and timekeeping policy.

Competencies:

  • Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Mathematics — Knowledge of basic arithmetic
  • Administration and Management — Knowledge of basic business principles involved in resource allocation, production methods, and coordination of people and resources.
  • Computers and Electronics — Knowledge of basic Windows Microsoft Office Software including Word, Excel and Outlook.

Supervisory Responsibility:

This position has no supervisory responsibilities.

Work Environment:
While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles, moving mechanical parts and vibration. Employee may be exposed to strong dust or odors. Employee may be required to work in a dusty environment at times. Employee must NOT be allergic to nuts, spices or herbs.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bending or standing on a stool as necessary. This position requires the ability to lift office products and supplies, up to 20 pounds. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to use hands to finger, handle or feel; and reach with hands and arms. The employee may be required to lift and/or move 50 to 60lbs. Employee may be standing for long periods of time, bending and walking. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type/Expected Hours of Work:

This is a full-time position. Hours of work are Monday through Friday, 8:00 a.m. to 4:30 p.m., 40 hours per week.

Travel:

Occasional travel is expected for this position.

Required Education and Experience:

  1. High school diploma.
  2. Minimum of 2 years of purchasing related experience or demonstrated knowledge, skills and abilities to perform the above-mentioned tasks.

Preferred Education and Experience:

  • Associate degree in related field
  • Minimum of 3 years of purchasing related experience or demonstrated knowledge, skills and abilities to perform the above-mentioned tasks.
  • Prior product familiarization/knowledge.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Apply Online

Please apply online by clicking the link above and feel free to add your resume and cover letter below, but you will still need to fill out the application online or download the application found on the careers page and email it to our HR Administrator.

Hiring Contact
Surba Gonzales
Human Resources Administrator
hr@southernstylespices.com
Office:  (512) 272-5621, ext 302
Fax:      (512) 272-9035